Manage my own rental property 10 tips for landlords

How Do I Manage My Own Rental Property?

Manage my own rental property VS hire a property manager…

Being a landlord can be complicated and some have asked the question “Can I manage my own rental property?”.

In this blog, we’ll explain what to consider when deciding whether to self-manage, based on the experience of our expert property managers in Perth, from organising viewings to complying with legal requirements… 

 

What are the benefits of managing your own rental property?

Managing your property yourself allows you to keep a close eye on what goes on. 

Carrying out inspections can reassure you that your property is well cared for. 

Many landlords are also motivated by potential savings on letting and management fees.

save on property management fees by manage my own rental property

Check out our new guide to Perth property management fees.

How To Cut Letting and Management Costs For My Rental Property

The best way to keep your costs low as a landlord is to shop around and plan ahead. 

 

Advertising the property 

Advertising effectively is the best way to attract great tenants. Research where to advertise and compare the costs of leading sites. 

Good photos make all the difference. They show your property at its best and can be used time and time again, provided the property is still in the same condition.

An experienced real estate photographer will understand technical requirements for industry websites, such as aspect ratio/resolution. Seek competitive quotes for savings.

Professionally written ad copy is ideal, but writing it yourself can save money.

Include:

  • key facts like the number of bedrooms/bathrooms 
  • desirable features like air-conditioning 
  • sought-after amenities like schools/transport.
how to advertise your rental property

Good photos can increase the number of tenants who view your rental. Potential tenants are then more likely to offer more rent to beat the competition and secure the property.

 

How To Self-Manage Your Own Property Without Agent

While it can be tricky for landlords to go it alone, these tips from the experts will set you in the right direction!

First things first…

 

Do your homework

First: think about the lease terms you want. Consider: 

  • lease duration/start date
  • lease type (fixed-term or periodic)
  • number of tenants 
  • whether pets are allowed
  • what rent you want (research comparable properties).

Second, consider what type of tenant will rent your property a family, single or couple? What appliances/amenities will they expect?

Next: research legal obligations. The Residential Tenancies Act 1987 (RTA) has many requirements, including giving specific paperwork to tenants, such as the: 

  • Residential Tenancy Agreement 
  • Information For Tenant
  • Property Condition Report (PCR)

NOTE: Non-compliance may result in fines.

The RTA also dictates: 

  • how much bond and advance rent you can take
  • how money is handled and documented. 

These processes must be followed exactly or you may face a fine.

Seek expert advice on anything you don’t understand, like tax, insurance or documentation.

 

If you’d like us to manage your property, get your first two months rental management fees waived. Start by getting your obligation free rental appraisal here and find out how your property compares to the market today.

 

Ultimate Guide To Managing Your Rental Property

  • Organising viewings

Plan viewings at times that suit the tenants you are targeting. For example, families favour times just after school pick up, while workers prefer after 5pm weekdays.

If possible, don’t run a viewing alone. Several people may have questions, and viewers need supervision. 

Have tenancy application and lease forms ready. 

 

How to organise viewings for your rental

In these COVID-19 times it is possible for you to lease your rental online (without a viewing), however, most property managers still strongly recommend meeting potential tenants in person, first, before they sign the lease. Most tenants prefer this too.

 

  • Tenant applications

The tenant screening process can be tricky. 

If possible verify that:

  • applicants have rented through an agency before and have at least one positive agency reference
  • references are genuine (get a landline number and verify it online)
  • income/employment details are accurate.

Tenancy databases used by property managers reduce risk, but can be costly for landlords to access.

 

  • Taking bond payment

Strict requirements govern the handling of tenants bond money under the RTA

These can be complex, but if you have the right knowledge you’re much safer! 

Bonds must be lodged with the Bond Administrator within 14 days of receipt. It is illegal to keep money longer or hold it in your own bank account. 

Bond lodgement forms must show every tenant’s name. 

Landlords must provide tenants with a receipt immediately after payment

Failure to comply risks fines.  

 

  • Taking rent payment

Under the RTA, you cannot ask tenants to pay more than two weeks’ rent in advance. 

You must issue receipts for rent within three days of payment. Receipts must show:

  • tenant/s name, 
  • date received,
  • amount paid,
  • property address,
  • period covered by the payment.

No receipt is required for rental payment via electronic transfer. 

Failure to comply risks a $5000 fine

 

  • Regular inspections

INITIAL PROPERTY INSPECTION

Before any lease begins, you must prepare an initial Property Condition Report (PCR) and provide a copy to your tenants. 

At We Love Rentals, we usually spend an entire day on a PCR for a four-bedroom, two-bathroom home. 

First inspect the vacant property, making detailed notes and taking date-stamped photographs/video of indoor and outdoor areas. Include close-ups of any damage. 

The written report is required by legislation. Photographs are useful, but not enough if you end up in court. 

 

REGULAR INSPECTIONS

The RTA allows up to four routine inspections a year and prohibits landlords from entering tenanted properties without proper notice. 

Before routine inspections, tenants must receive between 7 and 14 days written notice. 

Failure to give tenants the correct notice may result in hefty fines. 

 

  • Repairs and property maintenance

Plan maintenance to avoid unexpected costs. 

Under the RTA you must carry out routine repairs within a reasonable time, and complete urgent repairs as follows:

  • essential services like gas, sewerage, plumbing and electrics must be arranged within 24 hours of reporting
  • other urgent repairs likely to cause damage, injury or inconvenience must be arranged within 48 hours of reporting.

 

how to organise maintenance and repairs for self managing landlords

Most property management agencies have a list of tried and tested contractors for every maintenance issue. If you plan on self-managing your rental, have a network of tradesmen ready to call on in an emergency.

 

  • Termination of the lease

To terminate a lease, notice must be served as prescribed by the RTA. Requirements depend on circumstances and lease type. 

Periodic leases require 60 days notice from the landlord. 

Ending a fixed-term lease when it is due to end requires 30 days notice. If notice is given late, then tenants can stay until the 30 days elapse. 

Forms and notice periods for terminating leases vary depending on circumstances. 

For situations like unpaid rent, abandoned rentals, domestic violence or uninhabitable property, consult the RTA.

Notices are valid if:

  • handed to a tenant
  • posted (allow extra days) or
  • emailed (if agreed to in the lease, with an email address noted). 
tenancy agreement rental property

Learn about your legal obligations here.

 

  • Final bond inspection 

The outgoing inspection is essential. 

The final PCR is compared with the original – deterioration beyond “fair wear and tear” supports a claim on the bond. 

Tenants must be allowed to attend outgoing inspections, and receive the final PCR within 14 days of vacating.

NOTE: fines can apply if processes are not followed.

If a dispute arises, you may need a court order to claim the bond. 

 

FAQs

What are the benefits of managing your own rental property?

The biggest benefit for most DIY landlords is getting to save on property management fees.

Depending on the agency, Perth fees commonly range from 10 – 15% for all-inclusive management services, or 6 – 9% for Pay-As-You-Go (PAYG or ‘Base Rate’) property management services. Learn more about property management fees in Perth.Is it hard to manage a rental property?

The short answer is, yes!

Managing a rental property well takes time, skill, and experience, plus an understanding of WA residential tenancy laws and your legal obligations as a landlord. If you don’t complete tasks correctly you run the risk of getting fined.

To successfully manage your rental property, you will need to:

 

  • Advertise your property for rent
  • Organise viewings
  • Vet tenant applications
  • Take bond payments (and lodge them correctly)
  • Receive rent payments
  • Prepare a property condition report (PCR’s)
  • Inspect the property regularly (every 3 months)
  • Respond to, and action repairs and property maintenance
  • Conduct final bond inspections

 

And, depending on your circumstances:

  • Negotiate with your tenants (e.g. lease length terms, rent increases, pets at the property)
  • Follow up late rent payments
  • Terminate the lease
  • Attend court

 

When you consider how much work is involved for each of these property management tasks, it’s definitely easier to have a property manager handle the whole process for you. They’re well worth the investment!

 

Should I self-manage my rental property?

Successfully self-managing your investment property comes down to your skills and circumstances. A common mistake of many property investors is underestimating how much time and attention their rental, and their tenant/s, will need from them.

But if you have an eye for detail, and the time to dedicate to the day-to-day demands, you may find you enjoy being a DIY rental agent.

Favourable circumstances for self-managing your own rental include:

 

  • Having a flexible schedule (remember, things like urgent maintenance need to be attended to within 24-48 hours, or you can be fined). Timeliness is of the essence!

 

  • Being a prompt, respectful communicator. Many rental issues can be dealt with amicably if you have a good relationship with your tenant. Most good tenants will be happy to meet you halfway if you have always kept them in the loop, and been quick to action maintenance requests. 

 

  • Knowing the ins and outs of the Perth real estate market. You may not have access to big scale data like a property manager does, but if you read the news regularly and stay up to date with what similar properties in your area rent for, you should be able to make informed decisions (like how much rent to advertise your rental for, whether to include a rent review at the 6 month mark, and what lease length to sign for). 

 

  • Having a network of reliable, trustworthy tradesmen that you can call on to quote and handle maintenance – for a fair price. A major benefit of property management agencies is their tried and tested tradesmen list!

 

If your circumstances don’t allow for these considerations, you may struggle to complete the necessary tasks and self-management could end up costing you more than hiring a real estate agent would have.

hire a property manager vs manage my own rental property

Often the savings from self-managing a rental are outweighed by the time commitment required.

 

Can I pay a family member to manage my property?

Unless your family member is a registered WA property manager and has a few years experience managing rental properties under their belt, we don’t recommend letting them manage your investment property.

Even if they agree to do it for ‘mates rates’ to save you paying property management fees, it could end up costing you more in the long-term (as well as strain an important relationship).

Here’s a few scenarios to consider:

 

  • An inexperienced and/or unqualified family member may not have the same standards for managing your rental as the law requires. If they are negligent in providing key forms, documents and receipts to tenants within a timely manner, you could face fines and legal action.  

 

  • Because you have an existing personal relationship with your family member, you may find it difficult to communicate any concerns that crop up with your rental (for instance, rent arrears). You may worry about hurting their feelings.

 

  • A family member with an untrained eye may miss potential maintenance issues at inspections, which can then turn into bigger, more expensive problems down the track. What’s more, they may accidentally let your tenant get away with property damage, and misconceive it as fair wear and tear instead (learn the difference between the two here and how a property manager can save you money). 

 

Unless you can set clear expectations from the beginning, you may be better off letting an unbiased professional to help you make decisions. 

 

Can you manage your own rental property without a real estate agent?

It’s perfectly legal for landlords to self-manage your rental property – there’s no rule that says only real estate agents can do it.

As long as you follow the law, and complete tasks correctly within the correct time-frame you can essentially be your own property manager, and handle your own investment properties.

 

Ready to self-manage? It’s decision time. 

Feeling overwhelmed? We get it! Property owners who self-manage may struggle to manage tenant enquiries, keep abreast of legislation and keep on top of property maintenance. 

We might be biased, but we think our property managers are the best at avoiding legal dramas and reducing your stress levels! We also work hard to keep a lid on your costs.

Our property managers are highly experienced and expert in keeping landlords out of trouble. They manage only 80 properties each, giving them time to take care of yours as if it were their own. 

If you think we can help take care of your property, call us on (08) 6254 6300 or book a free rental appraisal. Our family-run management team would love to chat with you!

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