4 things to look for in a top-notch property manager

The Best of the Best: 4 Things to Look for in a Top-Notch Property Manager!

How to choose a property manager

If you’re a landlord new to the rental game, you might be looking for a property manager to take some of the work off your hands…. and feeling a little overwhelmed! 

According to The Real Estate Institute of WA (REIWA), there are almost four hundred agencies available to choose from in Perth.  Each is competing for your business but they are not all equal!

So how do you know which one is right for you? 

In this blog, we’ll let you in on knowledge we’ve gained from our clients over many years in the property management game. 

We’ll talk about what they value most, and how property managers can: 

  1. work with you 
  2. find and manage tenants
  3. deal with key details 
  4. share their industry knowledge


Working with you

a good property manager will work with you

Many landlords feel the relationship their property manager builds with them is paramount.

The best property managers know how to tailor this relationship to a landlord’s needs. 

For example, if you are a busy person, you might prefer a fairly “hands-off” approach, with minimal contact. Some less-busy landlords like to be involved in even the most minor decisions. 

Before deciding on a property manager, make an appointment with them and discuss your needs. 

Make sure you clarify:

  • how often you want to be contacted
  • your preferred method of contact
  • which issues you want to be consulted on
  • what matters they should handle themselves


Also, clarify what their processes are for:

  • informing you of any problems 
  • getting approval for routine maintenance 
  • carrying out urgent and emergency repairs.

If you want to know every detail that goes on with the property, make this clear. Otherwise, you can request a more “hands-off approach.” 

To feel confident your property manager can adjust to your needs, ask about their processes and about how they’ve handled issues in the past.

Even if you have no specific requirements, look for a commitment to maintaining high standards of communication. 

Ensure they will:

  • be easily contactable
  • answer emails/return phone calls within 24 hours
  • always seek your instructions before acting 
  • inform you immediately of serious problems.

Get a feel for whether your prospective property manager is friendly, professional, and listens well. Signs of dismissiveness or arrogance may mean they will be hard to talk to if you ever have concerns.

At We Love Rentals, our property managers manage a maximum of 80 homes at once — they will return phone calls promptly and be in regular contact to keep you up to date. 

They are professional, approachable, knowledgeable and dedicated to helping you achieve the best results possible. 


Finding and managing tenants

property manager helping find tenants for rental

Look for a property manager with the experience and resources necessary to find you the best possible tenant. 

Ideally, they should: 

  • have experience finding tenants for properties like yours 
  • know your suburb and the market 
  • advertise on leading rental websites
  • subscribe to all three major tenancy databases for tenant screening
  • advise you on your property’s strengths and opportunities for improvement 
  • have a track record of finding tenants quickly and avoiding extended vacancies. 

You also want to be sure they have the skills to manage tenants effectively. 

How does this work?



Don’t overlook the obvious. You need a property manager who makes time to keep up with the basics!

They should commit to:

  • promptly following up on late rent payments 
  • letting you know about problems or required maintenance quickly
  • effectively representing you in court if necessary.



A great property manager should have solid negotiation skills, be able to find solutions that work for both you and your tenant, and be willing to go “above and beyond” to get results. 

Ideally, they should know how to keep great tenants happy — this could be by giving small welcome gifts at the start of a lease and being lightning-fast to follow up on tenant requests. 


Dealing with details

The best property managers are detail-oriented to a fault.

They allow enough time to effectively deal with each property day-to-day and manage any issues that arise. 

They should:

  • transfer all property income to you regularly, without delay
  • respond to tenant requests quickly 
  • conduct regular inspections 
  • provide detailed property condition reports.

Arranging maintenance is an important part of property management. Most landlords want their property manager to:

  • have a database of trusted tradespeople who are qualified, insured and competitively priced
  • oversee tradespeople effectively to ensure quality work and tenant security


Many landlords appreciate a property manager who can liaise with tenants effectively — getting their agreement to access the property when required and giving proper notice before contractors enter (a legal requirement)

You will have your own priorities — a property manager should work with you to meet those needs.  

They should keep you informed, and if you’re a busy professional with a hectic schedule, be able to work independently to make sure everything runs smoothly.

Sharing industry knowledge 

perth cbd aerial

Last (but certainly not least) the best property managers will be up-to-date on their legislative, market and industry knowledge and share this knowledge with you

They will be experts on the current rental rates in your suburb and advise you when rent increases are possible.

A thorough understanding of the Residential Tenancies Act (RTA) and other relevant laws and regulations is also a must.

A commitment to acting both in your best interests and in a way that complies with the law, will reduce your risk and ensure your tenants have no reason to complain. 

Next steps

This might seem like an overwhelming list of qualities to look for, but keeping these issues in mind should make your hunt for a property manager much more focused! 

We might be biased, but we think our property managers at We Love Rentals are simply the best, and could be the answer you are looking for. 

They’re experienced, friendly and professional and live in or near the suburbs they manage, giving them inside knowledge of the area.

They also only manage a maximum of 80 properties each, so they have time to communicate with you, and stay on top of details. 

We can help to take away the stress of managing your property and achieve great financial results. 

Give us a call on (08) 6254 6300 — Brendan, Janine or Sarah in our family-run management team would love to chat with you!

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